PFM INTERNATIONAL FOUNDATION
HYBRID CONFERENCE
CHALLENGE
Organise and deliver a large-scale hybrid healthcare conference that could:
Seamlessly connect in-person and remote participants.
Showcase speaker sessions and scientific contributions digitally.
Boost engagement through a multichannel digital-first strategy.
SOLUTION
The project was delivered through three coordinated cross-functional teams:
1. TECHNICAL PRODUCTION TEAM
The team managed the AV setup, the live streaming logistics, and post-event video editing.
2. IMPLEMENTATION TEAM (led by me)
The team oversaw the logistics across , venue, technical set up, and keynote speakers.
3. CONTENT COORDINATION TEAM
The team coordinated the bilingual (English/Italian) event script and program.
Managed localisation, translation, and content formatting (slides, posters).
KEY FEATURES
25 speakers (20 onsite + 5 remote), with simultaneous interpretation.
51 posters and 75 scientific contributions published online.
“Simulive” pre-recorded sessions with animated editing.
WhatsApp groups and a Facebook community for real-time networking.
Live chat Q&A with remote speakers during sessions.
DELIVERABLES
Event website structure and UX design.
Vimeo livestream setup (RTMP + backup configuration).
International speaker onboarding and technical support.
Digital-first poster session strategy and video management.
Post-event video editing and content repurposing.
OUTCOME
Delivered a fully hybrid and bilingual experience to over 1,200 participants.
Achieved high engagement both live and on-demand.
Successfully coordinated high-profile international speakers with seamless technical execution.
Established a best-practice model for future hybrid healthcare events.
Client’s visibility extended long-term through content repurposing and SEO.
(Note: Platform links omitted due to NDA. References available upon request.)
#HybridEvents #BilingualContent. #Livestreaming #SpeakerManagement #HealthcareEvents
LET’S CONNECT
Looking for a similar setup?
I can provide details and a private reference link — just drop me a message.
