PFM INTERNATIONAL FOUNDATION
HYBRID CONFERENCE - NONPROFIT - DIGITAL CAMPAIGN
Organise and deliver a large-scale hybrid healthcare conference that could:
Seamlessly connect in-person and remote participants.
Showcase speaker sessions and scientific contributions digitally.
Boost engagement through a multichannel digital-first strategy.
CHALLENGE
The project was delivered through three coordinated cross-functional teams:
1. TECHNICAL PRODUCTION TEAM
Managed AV setup, camera operations, live streaming logistics, and post-event video editing.
Ensured technical resilience with live backup and platform integration.
SOLUTION
2. IMPLEMENTATION TEAM (led by me)
Coordinated logistics across event manager, venue, and keynote speakers.
Onboarded international speakers with technical support, briefings, rehearsals, and real-time assistance.
Supervised scheduling, content delivery, and speaker participation onsite and remotely.
3. CONTENT COORDINATION TEAM
Drafted the full bilingual (English/Italian) event script and program.
Managed localisation, translation, and content formatting (slides, posters).
25 speakers (20 onsite + 5 remote), with simultaneous interpretation.
51 posters and 75 scientific contributions published online.
“Simulive” pre-recorded sessions with animated editing.
WhatsApp groups and a Facebook community for real-time networking.
Live chat Q&A with remote speakers during sessions.
KEY FEATURES
Event website structure and UX design.
Vimeo livestream setup (RTMP + backup configuration).
International speaker onboarding and technical support.
Digital-first poster session strategy and video management.
Post-event video editing and content repurposing.
DELIVERABLES
Delivered a fully hybrid and bilingual experience to over 1,200 participants.
Achieved high engagement both live and on-demand.
Successfully coordinated high-profile international speakers with seamless technical execution.
Established a best-practice model for future hybrid healthcare events.
Client’s visibility extended long-term through content repurposing and SEO.
(Note: Platform links omitted due to NDA. References available upon request.)
#HybridEvents #BilingualContent. #Livestreaming #SpeakerManagement #HealthcareEvents
OUTCOME
LET’S CONNECT
Looking for a similar setup?
I can provide details and a private reference link — just drop me a message.
